Attendance Procedure K-12
We have now secured a dedicated email address for reporting your child's absence from school. The procedure for reporting absences is as follows:
- Send an email by 8:30 a.m. on the morning of the absence to firstname.lastname@example.org and copy your child's teacher. Please state the reason for the absence, and if known, the duration of the absence.
- If your child is absent for any medical reason, he/she must go to the Health Office to be cleared in order to attend school. The Health Office will give your child a pass to give to their teacher which will re-admit them into class.
Thank you for following this procedure in reporting an absence.
If your child is going to be absent, please email MSattendance@bronxvilleschool.org by 8:00am that morning. The email should include your child’s first and last name, reason for the absence and duration if known. You can also call the Middle School Office at 914-395-0500 x3800. If your child is out for more than 3 consecutive days, he/she will need a note from his/her doctor to return to school and must be cleared by the nurse’s office before going to class.
If you need to take your child out of school early during the school day please email MSattendance@bronxvilleschool.org or call the MS office at 914-395-0500 x3800. A note will be made in the Infinite Campus system that your child’s teacher will see during the period they need to leave. Your child can then meet you at your arranged meeting spot. Your child does not need a call from the MS office to be excused from class as the teacher will be aware of the early dismissal if you have informed us earlier in the day. We are happy to call the class if you feel your child may need a reminder and you may also simply come in to the MS office and dismiss your child.
RETURNING FROM AN APPOINTMENT:
If your child is coming late to school from an appointment OR left early and is returning back to school after an appointment they must come to the MS office with a note upon arrival. This allows the school to document that they are here and provide them with a pass to class.
LATE TO SCHOOL:
If you are late to school or to any class, you must check in at the MS office and get a pass to class. You need to bring a note every time you are late or absent. Only notes from doctors or other family related appointments like visiting another school are excusable with documentation. Your parents can’t excuse you from school. These are always unexcused lateness/absences. Each student is allowed 5 tardies per quarter. If a student reaches 5 tardies he/she will serve lunch detention. Each subsequent tardy after the 5th tardy will also result in lunch detention. At the start of every quarter, students start fresh with zero tardies.
Instructional time is an irreplaceable component of a student's education. Frequent absences adversely affect academic performance. Further, excessive absenteeism is a class distraction which interferes with the learning process. Considerable teacher and class time is required to help students understand material presented during their absence, thus reducing the time for regular class instruction or extra help. When a child is absent parents are asked to telephone the High School Office between 7:00 a.m. and 9:00 a.m. at 395-0500. Ext.2261. If not notified the Attendance Officer will call home.
Returning to School Following an Absence
Upon returning to school a student must bring a note within 48 hours written by a parent or guardian, addressed to the attendance officer, and stating the cause and exact date(s) of the absence. When students have been absent for three or more days, they must bring the note to the Health Office to secure an admission slip.
The only legal reasons for absence from school are illness, death in the family, religious observance, required court appearance, college visits, quarantine, impassable roads or weather making travel unsafe. All other absences are illegal.
There are two categories of illegal absence. Absence with the knowledge and permission of a parent, such as early departure for vacation, is considered a planned absence. Students who intend to miss school with their parent's permission must complete a planned absence form at least one week prior to missing school. Absence without the knowledge and permission of a parent is truancy. Truancy that results in a student missing more than ten minutes of a 40-minute class period or twenty minutes of an 80-minute class period is considered a class cut.
Consequences for Truancy and Class Cuts
Students who are truant or cut class will be placed in after school detention and restricted from participation in Extra-Curricular activities. Their parents will be notified immediately. Students who cut a class will receive 60 minutes of detention.
An ongoing pattern of truancy/class cuts will lead to additional disciplinary action including a parent conference with the Assistant Principal after the second cut, the loss of open campus privileges, and suspension. (See Co-Curricular Code of Conduct for Participation in Co-Curricular Activities.)
Absences in Physical Education
All students must attend 80% of their regularly scheduled Physical Education classes. Make-up classes will only be accepted if the student was legally absent. Illegal absences cannot be made up. If a student falls below 80% because of illegal attendance, he/she will fail for that marking period.
Students whose parents wish them to be excused from physical education participation for a day or two because of a cold or minor illness must present a written request from their parents to the physical education teachers prior to class. Students are still required to attend class on that day.
Long Term Excuse:
Students must have their doctor's orders in writing stating reason and length of time they are to be excused from physical education participation. This should be done before school at the Health Office. At this time the student's program will be modified to meet specific needs. The student is still required to attend his/her regularly scheduled physical education classes.
If a student must leave school early, he/she should bring a parental note to the High School Office
The note should state the reason and exact time of early dismissal. A student who feels ill during the school day must go to the Health Office to get permission to leave. A student who wishes to leave for any reason other than illness must get permission from the High School Office. If a student does not return to school after lunch, the High School Office must be notified by phone. A student who leaves the school before dismissal without permission is considered truant. The "cutting" of classes will result in after school detention and may result in suspension.
Make-up Work Due to Absences
It is imperative that students make up all missed work promptly. Generally, students are expected to obtain missed assignments from the Portal, Google Classroom or reliable classmates. Students are encouraged to make up work while they are convalescing to the extent that it is possible to do so. If an assessment occurs during an absence, a student is expected to be ready to take the assessment upon return to school.
A planned absence is an absence with knowledge and permission of parents:
Planned Absence Forms must be completed at least one week in advance of your absence in order to provide teachers with sufficient notice to adjust your assignments.
Truancy/class cuts are illegal absences without knowledge or permission of the school and parents.
Tests and quizzes cannot be made up. Students will receive a failing grade.
Note: The faculty does not assume any responsibility for assignments or make-up work for illegal absences.
Student Responsibility for Work Missed Due to Absence
All make-up work is the responsibility of the student.
On the day following an absence, students should arrange a meeting with their classroom teachers in order to create a plan to make up all missed work.
If the student fails to arrange to make up work at that time or doesn't complete the make-up work by the agreed upon time, the student may receive up to a full grade penalty (A to B) for each day the commitment is not fulfilled.
Teachers are responsible for announcing and posting their policies on make-up work at the beginning of the school year and/or semester. These may include, but are not limited to, homework, papers, lab reports, tests, college visits, illness, and early dismissal/late arrival.
Students who arrive late to school should report directly to the attendance office for an admit slip and should present their note to the attendance officer at that time. The Assistant Principal will review all excuse slips to determine if the lateness is a legal tardy. The only legal excuses for school tardiness are the same as those for legal absences.
Late to School
Students are late to school if they arrive illegally after the start of their first period class (8:30 a.m.)
Students are permitted to be late to school once per Quarter. The second, third and fourth illegal tardy will result in detention for 15 minutes. The fifth illegal tardy and all subsequent tardies will result in students being assigned detention for 30 minutes.
Late to Class
Students are late to class if they arrive after the start of class without a note from a member of the faculty or staff. Students who are late to class will be assigned 15 minutes of detention for the second, third and fourth illegal tardy. The fifth illegal tardy will result in students being assigned detention for 30 minutes.
Class Cuts Due to Lateness
When a student has illegally missed either ten minutes of a 40-minute class or twenty minutes of an 80-minute class, he/she will be considered to have cut that class. Insofar as the work is concerned, the student has forfeited the right to take a test or to make up work unless the teacher decides otherwise.